Students

ENVS8544 – Sustainability Consultancy Work Practice

2021 – Session 2, Weekday attendance, North Ryde

Session 2 Learning and Teaching Update

The decision has been made to conduct study online for the remainder of Session 2 for all units WITHOUT mandatory on-campus learning activities. Exams for Session 2 will also be online where possible to do so.

This is due to the extension of the lockdown orders and to provide certainty around arrangements for the remainder of Session 2. We hope to return to campus beyond Session 2 as soon as it is safe and appropriate to do so.

Some classes/teaching activities cannot be moved online and must be taught on campus. You should already know if you are in one of these classes/teaching activities and your unit convenor will provide you with more information via iLearn. If you want to confirm, see the list of units with mandatory on-campus classes/teaching activities.

Visit the MQ COVID-19 information page for more detail.

General Information

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Unit convenor and teaching staff Unit convenor and teaching staff Convener
Maina Mbui
Contact via 02 9850 9448
Room 405, 12 Wally's Walk
Email to schedule
Lecturer
Michael Chang
Room 406, 12WW
Email to schedule
Credit points Credit points
10
Prerequisites Prerequisites
(80cp at 8000 level and admission to MEnv or MSusDev or MEnvEd or MEnvMgt or MEnvStud or MEnvPlan or MPlan or MSocEntre) or (40cp at 8000 level and admission to MSc)
Corequisites Corequisites
Co-badged status Co-badged status
Unit description Unit description

This unit provides students the opportunity to bring together what they have learned in other units through working in small teams to undertake environmental and sustainability consultancy projects for real clients. The real-life problems requested by clients are chosen to represent typical situations likely to confront graduates from our programs. The final report of each group will be expected to be of a high quality and equivalent to a consultant's report to a client. Students will learn to define and scope a project, understand the context, prepare a project proposal for a client, work with colleagues to complete the project, prepare a written report for the client, and present the group's findings in person to the client. The unit is of value to students in environmental management, environmental planning, sustainable and sustainable development.

Important Academic Dates

Information about important academic dates including deadlines for withdrawing from units are available at https://students.mq.edu.au/important-dates

Learning Outcomes

On successful completion of this unit, you will be able to:

  • ULO1: Apply broad environmental/sustainability knowledge to respond effectively to a client's project brief with a clearly defined and manageable project proposal.
  • ULO2: Demonstrate an ability to work cooperatively and professionally in a team to plan and manage an environmental/sustainability reporting project.
  • ULO3: Produce a professional quality environmental/sustainability consultancy written report relevant to the client's situation and specifications.
  • ULO4: Prepare and present a professional quality oral and visual presentation and respond effectively to questions.

General Assessment Information

Assessment 1 PROJECT PROPOSAL

Due: 20th August

Weighting: 25%  

The Project Proposal is developed in response to the client's project brief. A group meeting is held with the client which will enable each group to define and scope the consultancy project. Your team then prepares a project proposal to the client and for submission to the unit convenor. Each team member will provide a peer assessment of their fellow group members using SparkPlus and a weighted scale will influence the final assessment score. The project proposal must have at least the following features included within the page limit of 2000 words or approximately 5 pages.

• Cover page/ or introductory letter

• Introduction on the context for the project review by group members.

• Objectives: A clear statement of the project objectives.

• Methods: A clear statement of the way in which the group intends to carry out the project; with a method to achieve each objective.

• Milestones: A work plan showing the milestones to be achieved during the project.

• Deliverables: A summary of the outputs to be delivered to the client.

• Budget: A notional business plan and schedule of putative progress payments. These should be linked to the milestones. 

• Summary of the team members' expertise.

An assessment rubric will be provided on the Unit's iLearn site.

Each group will also be required to give a 15-minute presentation of its Project Proposal to the class. The purposes of this are to: a) provide initial practice in presentation skills to prepare for the final presentations to each group's client at the end of the unit, and b) to receive feedback from other groups on the communication and feasibility of the project. This presentation will not receive marks, though feedback will be given by mentors and students in class.

Students will also create a logbook. The logbook is a detailed list of what you have done on the project and the time spent doing it. The logbook enables you to assess the real-time each section of the work took so that when preparing future budgets you have a more realistic appreciation of where time is spent. You use the logbook to assist in your reflections on practice. 

 

Assessment 2 FINAL REPORT

Due: 29th October

Weighting: 60%

A draft Final Report is submitted two weeks prior to the Final due date for the unit convenor to review. Note your marks are based on the final submission. This Final Report should be of the quality that you intend to send to the client. The convenor reviews and advices on the clarity of the report and its relevance to the client's expectations. You will likely have to undertake further work based on feedback, as only reports of the highest standard are to be released to the client. More information on the expectations for the final report is on the ilearn site. NOTE: The report must be spell checked, well laid out, edited and in final form.

 

Assessment 3 PRESENTATION

Due: Week ending 5th November

Weighting: 15%

Each group will be required to give a professional presentation of their main findings to the client at a time to be arranged. The format for the session to present the final report will be:

• a 20-minute presentation by the group

• 10 minutes for questions and discussion with the client.

However, the client might choose to ask questions during the presentation. The presentation may be extended to discuss the findings, recommendations and their implications.  Guidelines for the presentation are provided on the ilearn site.

The log book and a final peer assessment using SparkPlus will also be completed.

 

On successful completion of these tasks you will be able to:

• Demonstrate an ability to work cooperatively in a team to organise an environmental/ sustainability reporting project including 1) allocating tasks among team members; 2) setting an appropriate work program to meet deadlines; 3) Identifying the resources necessary for completion.

• Professionally and responsibly carry out allocated tasks at all stages to develop the environmental/ sustainability reports (proposal, context report and final report) so that the individual contributions can be integrated into the final project report and presentation for the client.

• Prepare a professional-quality written environmental/sustainability consultancy report relevant to the client's situation and specifications.

 •Prepare and present a professional quality oral and visual presentation to the client and respond effectively to the client's questions

• Track "chargeable time" through the maintenance of a logbook

 

Submission of assessments

All students are required to keep a backup of the submitted version of their proposal and final report. Students are not permitted to email their assignments or submit them in a softcopy format. Assignments are to be submitted via the Turnitin link provided in iLearn by the date and time specified.

 

Late Submission

Late submissions will attract a penalty of 5% of the available marks per day after the original assessment due date until the mark becomes 0%. Assessment more than 7 days late will receive a mark of zero for non-submissions. Extensions will be granted in cases of documented illness or extenuating circumstances, and when applied for BEFORE the assessment deadline. Applications for assessment extensions are now to be applied online via the student portal. Please follow the instructions outlined at https://students.mq.edu.au/study/my-study-program/special-consideration. Extension requests received via email or after the due date will not be processed.

Please be aware that there is a minimum processing time of 2 working days for all extension requests. If you submit your request on the due date of the assessment item, we cannot guarantee that you will receive a response by the assessment deadline. Where possible, please factor this in when submitting your extension application.

The application for Special Consideration should be lodged no later than five (5) working days after the assessment task due date; or where students in standard teaching periods have been impacted by COVID-19, the application for Special Consideration must be lodged no later than seven (7) working days after the assessment task due date, examination or test date.

Students with a pre-existing disability/health condition or prolonged adverse circumstances are advised to seek support from Student Wellbeing and should also refer to the Student Disability Support Policy.

Assessment Tasks

Name Weighting Hurdle Due
Project Proposal and Context 25% No 20th August 2021
Project Report 60% No 29th October 2021
Presentation of Report 15% No 5th November 2021

Project Proposal and Context

Assessment Type 1: Work-integrated task
Indicative Time on Task 2: 30 hours
Due: 20th August 2021
Weighting: 25%

 

Respond to client brief with a scoped project proposal, work plan and notional budget with context outlined

 


On successful completion you will be able to:
  • Apply broad environmental/sustainability knowledge to respond effectively to a client's project brief with a clearly defined and manageable project proposal.
  • Demonstrate an ability to work cooperatively and professionally in a team to plan and manage an environmental/sustainability reporting project.

Project Report

Assessment Type 1: Professional writing
Indicative Time on Task 2: 70 hours
Due: 29th October 2021
Weighting: 60%

 

Produce a professional quality written environmental/sustainability consultancy report relevant to the client's situation and specifications

 


On successful completion you will be able to:
  • Demonstrate an ability to work cooperatively and professionally in a team to plan and manage an environmental/sustainability reporting project.
  • Produce a professional quality environmental/sustainability consultancy written report relevant to the client's situation and specifications.

Presentation of Report

Assessment Type 1: Presentation
Indicative Time on Task 2: 15 hours
Due: 5th November 2021
Weighting: 15%

 

A summary of the report is presented orally with visual means; questions are answered

 


On successful completion you will be able to:
  • Prepare and present a professional quality oral and visual presentation and respond effectively to questions.

1 If you need help with your assignment, please contact:

  • the academic teaching staff in your unit for guidance in understanding or completing this type of assessment
  • the Learning Skills Unit for academic skills support.

2 Indicative time-on-task is an estimate of the time required for completion of the assessment task and is subject to individual variation

Delivery and Resources

Teaching and Learning Strategy

Each student group is responsible for the delivery of a Consultancy Report on an environmental/ planning or sustainability project for a client. The client may be either inside or outside the University.

The projects prepared by each client are an example of work practice - they are real projects that the client wants done to advance their environmental or sustainability practice in one way or another.

Each student group will act like a real consultant in all of their relations with the client and in all activities undertaken on their behalf. The teaching and learning strategy includes:

• three skills workshops (1.Information session on the unit expectations and key considerations in undertaking a consultancy; 2.Successfully managing a consultancy project; 3. Report writing for clients and ethical behaviour in the commercial world) ;

• self learning resources on handling group work and consultancies;

• regular group mentoring meetings on managing team processes, project management, and substantive components of the task with the convenor/ mentor;

• group interaction, dialogue and problem solving in a participative way;

• through class interaction, practice of presentations;

• learning to give and receive professional feedback from peers and mentors;

• reflection on your own professional practice;

• feedback from clients.

As students are involved in a real life situation it is valuable to keep an individual log of hours and task completed. Also there is an expectation of self reflection to assess own performance in client and team interaction and to assist in writing the final professional reflection on experience. Some guidelines are set out below to help student groups in their relations with, and activities for their client organisation.

Relations with the client

Whenever the group meets with the client, each member should be appropriately dressed (smart casual) as becomes professional consultants; the client management team who meet with you will be similarly attired.

In order to manage the client-consultant relation it is advised to schedule at least four formal contacts between the group and the client representative or representatives. These should be planned and agreed upon with the client at the first meeting.

1. Client Briefing: An initial meeting to define and scope the project. The unit staff will have already met with all clients to do preliminary work towards this and will accompany each group at the first meeting to give advice as necessary.

2. A progress meeting (or report without meeting) in about the sixth week of semester. At this point the group should indicate clearly to the client whether all planned outputs will be achieved and any necessary modifications to the contract put forward for agreement by both parties.

3. A findings meeting (draft report) to the client before the presentation and formal submission of the final report to foreshadow the key findings.

4. A final reporting meeting at the end of semester for the group to present their final report to the client.

Some clients will only be prepared to commit to these four meetings, but others will welcome additional contact.

One of the first tasks for each group after the first meeting with the client will be to determine exactly what information they, as the consultants, will require from the client. A consolidated list should be prepared and communicated to the client representative by the nominated group leader. This sort of contact with the client should be limited to ONE group member whose responsibility it is to keep the rest of the group informed.

The group should not treat the client organisation, or their representative(s), like another tutor or member of the university teaching staff. The client has 'contracted' the group to do the work and research necessary to complete the project. Your feedback sessions with the client are to see that you are on track to deliver what the client wants.

In between the agreed formal meetings the group representative should provide a monthly or fortnightly email update on progress - this too should be agreed at the first meeting. In the course of their work the group may be made privy to commercially, or otherwise sensitive material, and there may be a requirement to sign a confidentiality clause. In any case all members of every group are to respect the confidentiality of information or knowledge they acquire from the client in the course of completing their contract with them.

SOME PROJECTS MAY REQUIRE ETHICS APPROVAL. The time involved in achieving these approvals may restrict what activities can be undertaken.

Activities on behalf of the client

Group members must remember that when doing anything on behalf of the client, the reputation of the client will be affected by their behaviour and actions. So any survey or similar actions must also be cleared by the client.

Technology

There is an ilearn site associated with this unit. This will be the main form of communication for detailed information and updates. Students must be able to access the internet to research background for these projects.

Changes to this unit

The projects proposed for each semester are original projects negotiated each semester

Unit Schedule

Week 

Class (Thursdays  11AM - refer to time-table fo details ) 

Task 

Workshop 1 - Introduction and overview of the unit 

Review and select project 

2* 

Group meetings with clients - opportunity to clarify client requirements and ask questions 

 

Workshop 2 - Successful project management 

 

Group presentations on project proposals (5-10 mins per group) (feedback on the proposals; not marked) 

End Wk 4: Project proposals due (25%) 

Complete initial SparkPlus peer reviews 

Work in groups (address proposal feedback from client) 

 

Work in groups (group mentoring) 

 

Group presentations on progress (5-10 mins per group) (for feedback; not marked) 

Wk 7 class: Log-books and short reflection of progress due (progress check) 

BREAK 

 

 

Workshop 3 – Writing client reports and ethics in the workplace 

 

Work in groups (group mentoring) 

 

10 

Work in groups (group mentoring) 

Submit draft reports for feedback 

11 

Work in groups (address report feedback) 

 

12 

Work in groups (finalise report) 

End Wk 12: Final reports due (60%) 

13/exam period* 

Group presentations to clients (20 mins per group) 

 

Give final presentation (15%), Log-books due; complete final SparkPlus peer reviews and final reflection. 

*dates and times to be determined depending on client availability 

 

Policies and Procedures

Macquarie University policies and procedures are accessible from Policy Central (https://policies.mq.edu.au). Students should be aware of the following policies in particular with regard to Learning and Teaching:

Students seeking more policy resources can visit Student Policies (https://students.mq.edu.au/support/study/policies). It is your one-stop-shop for the key policies you need to know about throughout your undergraduate student journey.

To find other policies relating to Teaching and Learning, visit Policy Central (https://policies.mq.edu.au) and use the search tool.

Student Code of Conduct

Macquarie University students have a responsibility to be familiar with the Student Code of Conduct: https://students.mq.edu.au/admin/other-resources/student-conduct

Results

Results published on platform other than eStudent, (eg. iLearn, Coursera etc.) or released directly by your Unit Convenor, are not confirmed as they are subject to final approval by the University. Once approved, final results will be sent to your student email address and will be made available in eStudent. For more information visit ask.mq.edu.au or if you are a Global MBA student contact globalmba.support@mq.edu.au

Student Support

Macquarie University provides a range of support services for students. For details, visit http://students.mq.edu.au/support/

Learning Skills

Learning Skills (mq.edu.au/learningskills) provides academic writing resources and study strategies to help you improve your marks and take control of your study.

The Library provides online and face to face support to help you find and use relevant information resources. 

Student Enquiry Service

For all student enquiries, visit Student Connect at ask.mq.edu.au

If you are a Global MBA student contact globalmba.support@mq.edu.au

Equity Support

Students with a disability are encouraged to contact the Disability Service who can provide appropriate help with any issues that arise during their studies.

IT Help

For help with University computer systems and technology, visit http://www.mq.edu.au/about_us/offices_and_units/information_technology/help/

When using the University's IT, you must adhere to the Acceptable Use of IT Resources Policy. The policy applies to all who connect to the MQ network including students.